The Team clock: linking a phone and clocking in

Add your team, link each worker's phone once, print the property's Clock QR, check presses are made at the property, and read hours by pay period.

Anfigo Team (team.anfigo.com) is the manager's page. Your team clocks in and out on their own phone, in the browser. There is no app to install and no device on the wall, only a printed QR card.

1. Add each worker

1. In Anfigo Team, open People and press Add a worker.
2. Write their name and their WhatsApp number with the country code.
3. Choose Team or Manager, their role and their home unit, where their shifts go.
4. Set their pay if you want it on file (monthly, per day, per shift or per hour), then press Save.

People your team tagged Team or Manager in Customer Service wait at the top of People, under Waiting to be added. If your property has a manager PIN, making someone a Manager asks for it.

2. Link the worker's phone

A phone is linked once. After that, the clock opens on it as that worker. There are two ways.

• You send a link. Open the worker in People. Under Phone for the clock, press Send link on WhatsApp (your WhatsApp opens with the message ready) or Show QR for them to scan. The link works once, for 7 days. A new link replaces one not opened yet.
• The phone links itself. The worker scans the Clock QR. On a phone not linked yet, the page shows Link with WhatsApp. They tap it and send the message as it is, from the WhatsApp number on their worker record. Anfigo answers "Done ✓ The Anfigo clock is linked to you at…" and the page opens. The code in the message lasts 15 minutes.

3. Print the Clock QR

Clock QR holds one card for the whole property. Press Print or Download PDF and put it where the team starts work. A worker scans it with their linked phone and presses Start shift or End shift.

Each property has its own card. A phone on another property's team cannot clock with it. A shift goes to the worker's home unit; with more than one unit, the page lets them choose another one for that day.

4. Check presses are made at the property

In Rules, under The property's location, save where the property is. Stand at the property with a phone and press Use this device's location, or paste the coordinates from Google Maps and press Save. A press counts as at the property within 150 metres unless you change the distance.

• At the property: the shift is recorded.
• Away, or with the phone's location off: the page tells the worker first and records nothing. They can still press Start shift anyway — your manager approves it.
• That shift waits for you. In Hours it shows Away from the property, how far it was, and Waits for approval. It does not count until you press Approve. Saving its times approves it too.

Anfigo never keeps a worker's location, only how far from the property each press was. With no location saved, presses are not checked.

5. Hours, by pay period

Hours shows every shift of the pay period, one column per person, then each person's hours and overtime. You set the pay period in Rules: every week, twice a month (the 1st to the 15th, and the 16th to the end) or once a month. It is twice a month until you change it.

Overtime counts past the normal hours of a day and of a week (8 and 48 until you change them in Rules), for people whose pay counts overtime. These are your numbers: check them against your country's labour law.

Fixing a shift

• Change a shift: press it, change its day, its in and out times or its unit, and press Save. What the worker clocked stays beside your change.
• Add a shift someone forgot: press the button, or an empty spot in their column.
• Incomplete: a shift still open after the longest shift set in Rules (16 hours until you change it). Anfigo never guesses its end. Open it and set the out time. The worker's next clock-in starts a new shift.
• Delete takes a shift out of the hours.

A new phone, or someone who leaves

• Unlink, under the worker's Phone for the clock, removes their phone. They need a new link to clock again.
• Left: in the worker's Status, choose Left and the day. They lose every linked phone and stay on file with their hours and pay history. Nobody is deleted.